Are you delegating tasks?

At some point in time, you will have to delegate tasks and responsibilities in order to become more effective. You only have so much time during the day, and if you are in charge of doing everything, the limiting factor of how much gets done is you. You are the bottleneck.

I first noticed this when reading Tim Ferris’s “The 4-Hour Workweek.” He talks of the D-E-A-L strategy, which is summed up by deligating tasks/responsibilities that someone else can do (even if they can only do it 80% as well as you can), eliminating tasks/activities that either don’t matter or are unproductive uses of your/someone else’s time, and automating repetitive low-skill tasks that you do frequently and should not be eliminated (don’t waste your brain power or time thinking about these). Once you do those three things, it liberates you to work on the projects that give you the most joy, are in your wheelhouse, and that only you can do. You’ll have more time, energy, and, if you optimized the first three steps, money to allocate to anything else of your choosing.

The quicker you can begin delegating tasks/responsibilities, the quicker you can grow. Don’t expect it to be perfect though. Other people are imperfect (just like you) and have their own way of doing things. If you don’t provide the proper training and instructions (as well as explaining the reason why you want things done), expect worse results. Even if you do provide adequate standard operating procedures, there will still be bumps along the way. But you have to take the good with the bad. And, ultimately, as long as you delegated power to the right person, you will be able to move forward faster than if you took on everything yourself.

Being a boss? Or being a leader

Gary Vaynerchuk’s illustration of the difference between being a “boss” and being a leader. ​
Gary Vaynerchuk’s illustration of the difference between being a “boss” and being a leader.

You can be a natural leader, where you inspire others to do their best and help the team reach its goals, without being in a leadership position. You can lead with quiet confidence or be outgoing. There are many styles of leadership, and some styles work better depending on the circumstances. For example, you can have a great wartime leader, but in times of peace, that person’s words or actions may not resonate with those whom they are leading. Or you can have a terrific peacetime leader, but when times get tough, their voices may be too soft to motivate others to believe in the cause.

Regardless of the type of leader you are (or you follow), the best leaders typically find ways to help you grow. They don’t do the work for you, but they help by asking you the right questions and letting you find your way.

Bosses, on the other hand, can be leaders or they can be tyrants. Bosses can still get things done over threat of power or anger, but they don’t win any loyalty from their subordinates. In fact, instead of people going above and beyond, they will often only do the bare minimum for a boss. Other than the intrinsically motivated optimist, why should anyone bust their butt for someone who is always the first to blame others when things go wrong, who takes credit when things go right, and who doesn’t treat their employees with respect?

If you are fortunate enough to be promoted, make sure you work to be the best leader you can be and don’t just be another “boss.”

The importance of a “glue” guy

When you’re doing anything in a team environment, it’s easy to become enamored with the superstars or the moneymakers. But not everyone can (or should be) a superstar.

We all have different strengths and weaknesses, likes and dislikes, and personality traits which are better-suited for different roles. It’s always nice to have a go-to person to get the job done and it’s easier to see their value to the team. But what often gets overlooked is the glue guy.

The glue guy is the person who doesn’t need the ball to make a difference in the game. They can provide energy, help shape team culture, do the dirty work/work that nobody else wants to do, and provide many of the intangibles. They allow the team to function at peak performance because they compliment the superstars. If everyone needed the ball on offense and nobody was willing to put forth the effort on defense, you might end up with a good team, but not a championship-level team.

Don’t forget about the glue guy. Compensate them well or risk losing them. Chances are, you won’t know how important they are until they’re gone…

Systems and processes

“You do not rise to the level of your goals. You fall to the level of your systems.” – James Clear

It doesn’t matter how lofty your goals are if you don’t have systems in place to ensure you reach those goals. The goal gives you a direction to aim, which is a good start, but it does not get you to the finish line. After all, you need to know what you want to accomplish and where you want to go in order to take the right actions to get there. But knowing where you want to go is only part of the equation. It won’t actually get you there without putting together an action plan and then executing that plan. (Knowing and doing are different parts of the process, but both are necessary.)

Make sure that you have systems in place that move you forward every day. Figure out what the next most important action step is and work towards completing it. Once you accomplish that, figure out the next most important action step and repeat the process.

On your way to completing each step, beware of taking actions that can derail or sidetrack you. You want to move toward your goal in as straight of a line as possible, not winding/meandering your way there. Stay laser focused and do not let the shiny objects distract you.

Figuring out what you should and shouldn’t do

Tease out the similarities of what “everyone else does” in specific situations and see what “common truth” everyone accepts that is incorrect. Will doing the opposite produce better results?

Then, try to look at what the uncommonly successful people do. What habits or routines do they perform that have helped them get to where they are now. Are there commonalities amongst the highest achievers across different fields of study that separate them from what you’re currently doing or what most people are currently doing?

After you figure out these two things (what to do and what NOT to do), get intentional and plan out how you will change your actions to set yourself up for future success. Put your plan into action and focus on being deliberate with your practice every single day. Over time, you will eventually master the subject and achieve the results you have been dreaming of.